Price freelance work from costs through payment
Turn an income target into a baseline rate and project quote, then connect the quotation, billing, withholding estimate and receipt.
Base the rate on billable time
Divide target income and business costs by time that can actually be billed. Add omitted costs such as sales, revisions, tax administration and gaps between projects.
Make the project price match the scope
Combine hours, rate, expenses and an explicit contingency. Record deliverables, revision limits, dates and payment terms in the quotation.
Bill the agreed milestone
A general invoice communicates an amount and due date; it is neither a tax invoice nor proof of payment. Keep references and line items aligned with the quotation and delivered work.
Separate withholding and record actual payment
Use a withholding rate only after confirming the income, payer and recipient facts. Reconcile gross amount, withholding and cash received, then create a receipt for the real payment event.
Sources and scope
- Calculate your startup costs — U.S. Small Business Administration
- Thai Revenue Department withholding order
This guide explains how to prepare inputs within the tool's scope. It is not legal, tax, financial or academic advice.
Content and sources checked 23 September 2026